Vacations are essential for improving employee quality of life. A major U.S. longitudinal study of 12,000 middle-aged men found that taking an annual vacation is associated with reduced risk of death due to heart disease. Vacations also improve employee performance. Iowa State University economics professor Wallace Huffman found vacations can boost productivity as much as 60 percent for up to two months following the vacation. Yet, Glassdoor.com reports that many employees are not using their full paid-time off allotment.
As summer swings into high gear, it’s vacation season in offices across America. With temperatures high and the kids out of school, it behooves employers to encourage employees to use some of their paid time off. Here are three quality of lifehacks to encourage employees to take their PTO.
Educate Employees on the Importance of Vacations
Communicate to employees the importance of taking PTO for themselves and the company. Jill L. Ferguson, Founder of Women’s Wellness Weekends, reports in the Huffington Post, that vacations reduce stress, improve heart and mental health.
It’s also important to encourage employees to disconnect while on vacation. A study conducted by Tel Aviv University found that employees who remain connected during vacation do not get the same benefits as those that disconnect.
One of the main reasons employees do not take a vacation is because they fear it will impact their work. A study by GfK Public Affairs and Corporate Communications and the U.S. Travel Association found that 37 percent of employees were fearful that they would return to a mountain of work. Others said it’s harder to take time off when they have a more senior position or that they want to show that they’re dedicated to their job.
With this in mind, employers can address these concerns by cross-training their workforce so work can be covered while employees are on vacation. This will allow employees to take their vacation without worrying about what will be waiting for them when they return.
Have a formal check-out or handoff procedure
Nothing will guarantee a frostier welcome back to the office for employees if they have not identified the work that needs to be covered while they’re on vacation. Help employees make a list of the tasks that will need to be accomplished while they’re out. Then divvy those tasks up among multiple people so that no one person feels overburdened. Once you’ve identified specific people to tackle each task, brief each one on how to accomplish it, either individually, as a group or in a detailed email. Also, alert them to any emergency issues that could come up—no matter how unlikely—and where they can find the information they need to handle them.
How does your company encourage employees to take a vacation? How does your company manage their workload while employees are out? Share in the comments section below.